Waves and Matter Doctoral School

CEA/LMCE - Laboratoire Matière sous conditions extrêmes - DAM
C2N - Centre de Nanosciences et de Nanotechnologies
DMPE - Département Multi-physique pour l'énergétique
IAS - Institut d'Astrophysique Spatiale
ICP - Institut de Chimie Physique
ISMO - Institut des Sciences Moléculaires d'Orsay
LAC - Laboratoire Aimé Cotton
LCF - Laboratoire Charles Fabry
IJCLab - Laboratoire de Physique des deux Infinis Irène Joliot-Curie
LPGP - Laboratoire de Physique des Gaz et des Plasmas
LPP - Laboratoire de Physique des Plasmas
LPS - Laboratoire de Physique des Solides
LuMIn - Laboratoire Lumière, Matière et Interfaces
LIDYL - Laboratoire Interactions, Dynamique et Lasers
ONERA/DOTA - Département Optique et Techniques Associées
ONERA/DPHY - Physique, Instrumentation, Environnement, Espace
ONERA/DMPE - Département Multi-physique pour l'énergétique
ONERA/LEM - Laboratoire d'Études des Microstructures
SPEC - Service de Physique de l'État Condensé
SOLEIL - Synchrotron Soleil

Before registering for the 1st year of your thesis, you need to follow the recruitment procedure, either through the ED competitive examination or through recruitment outside the competitive examination.

As a reminder, you must :

• have submitted an application via ADUM, which has been accepted for examination by EDOM management. Espace Candidature
   
• have had an audition :
  - before the competition jury if you are applying for the EDOM doctoral contract competition,
  - or before a specific jury, made up of a member of the EDOM management, a representative of the laboratory external to the doctoral project and holding the HDR, and the future thesis director and/or co-supervisor as an observer.

At the end of the hearing, an admission report with a favorable opinion is submitted to the EDOM secretariat.
On receipt of the PV signed by all the members of the jury, your application file will be transferred to the ADUM registration database, enabling you to begin the registration procedure for the 1st year of your thesis.

Your registration file must include all the documents required to register for the 1st year of your thesis: submit a single PDF file to ADUM.

• Double-sided proof of identity (or passport),
• Proof of funding for a minimum of 36 months (attestation of commitment including the start and end dates of the thesis as well as the monthly salary received, or employment contract signed by all parties, scholarship notification).
• Attestation of successful completion of the diploma required for thesis entry (Master 2 diploma, engineering diploma, etc.), or, if applicable, a provisional attestation of successful completion of this diploma,
• Certificate of CVEC (current year - Académie VERSAILLES),
• Proof of civil liability insurance for the current year,
• Up-to-date social security certificate:
• for doctoral students who are citizens of a country in the European Economic Area, the country's social security is valid; attach a valid certificate.
• for international doctoral students not yet covered by social security: register on Ameli.fr,
• If you are a co-supervising doctoral student: co-supervision agreement or draft co-supervision agreement.

Further information:

If you have been ranked in the EDOM competition, on the complementary list, have obtained other funding and wish to register for the EDOM, please contact Mrs Nadia Chapiteau before starting any procedure on ADUM.

Candidates who have been admitted to a thesis without competition may register throughout the academic year.
Please note, however, that registration must be started before you start your thesis.

A few tips:

• Indicate whether you are a contract doctoral student in charge of teaching (your teaching mission entitles you to a maximum of 7 training points),
• Decide with your thesis director on the composition of your monitoring committee.
• If you have a co-supervisor, enter the number of co-supervisors (minimum 25% per co-supervisor).
• Fill in the summary of your thesis project in both French and English. This summary must be identical and sufficiently detailed for it to be published on the national thesis website, which many companies consult.
• Remember to activate your @universite-paris-saclay.fr e-mail address here

Guide d’accueil des doctorants et chercheurs internationaux

Before the meeting of your monitoring committee, you will receive a satisfaction questionnaire from the doctoral school secretariat. Fill it in and send it exclusively to the EDOM deputy director, who is responsible for your host laboratory.

From April onwards, you'll need to start organizing your end-of-1st-year thesis monitoring committee to draw up your thesis monitoring committee report (CR), which is included in the thesis monitoring booklet.

• It is mandatory that your thesis follow-up booklet, signed by its members, be submitted to ADUM between June and September, BEFORE you can re-register. To do this, the person in charge of your follow-up committee must send your thesis follow-up booklet to the doctoral school.
• All 2nd-year re-registrations, regardless of when they started their thesis, even if late, must be made between June 1 and October 31.

Your re-registration file must include all the documents required to register for the 2nd year of your thesis: submit a single PDF file to ADUM.

• Double-sided ID (or passport),
• Copy of your employment contract signed by all parties or scholarship notification,
• Up-to-date social security certificate,
• Certificate of CVEC (current year),
• Proof of current civil liability insurance and/or for the academic year in which you are enrolling.

Organization of your thesis follow-up interviews with a view to re-registration for the 3rd year of your thesis:

1. Send your progress report, completed and signed by you and your thesis supervisor, to the EDOM deputy director, who is responsible for your host laboratory. Progress report for thesis re-registration.
2. Schedule an initial interview with your laboratory director or the laboratory representative in charge of doctoral student follow-up.
3. In September, the ED secretariat will propose available slots for a second thesis follow-up interview with the EDOM deputy director responsible for your research unit.

Please note:  

• EDOM will upload your thesis committee report on ADUM, which will complete your registration file.

Your registration file must include all the documents required to register for the 3rd year of your thesis: to be submitted on ADUM in a single PDF file.

• Double-sided proof of identity (or passport),
• Copy of your employment contract signed by all parties or scholarship notification,
• Up-to-date social security certificate,
• Certificate of payment of CVEC (current year),
• Proof of civil liability insurance for the current year.

If you defend your thesis before December 31 of the current year, you do not need to re-register for the 4th year of your thesis.

Otherwise, you must re-register for the 4th year of your thesis.

Case n°1: for effective re-registration :

- You started your thesis late and have not completed the 36 months of your thesis by December 31,
- You are in cotutelle for 4 years (or more),
- You have a CSC agreement for 4 years,
- You have obtained an extension of funding for your thesis beyond December 31 in the calls for extension of doctoral contracts.

For this re-registration, you must in all cases submit your proof of funding on ADUM (in a single PDF file) (amendment to your employment contract and your initial employment contract, cotutelle agreement, CSC grant notification, certificate of extension of thesis funding beyond December 31, etc.).

Case n°2: if you defend your thesis after December 31st of the current year, but are not in one of the 4 cases mentioned above, you must re-register for the 4th year of your thesis and provide proof of thesis funding until your defense, bearing in mind that your resources must meet the requirements of the EDOM internal regulations III.3.8

Your registration file must include all the documents required to register for the 4th year of your thesis: to be submitted to ADUM in a single PDF file.

- Double-sided identity card (or passport),
- Up-to-date social security certificate,
- Certificate of payment of CVEC (current year),
- Proof of civil liability insurance for the current year,
- Copy of your employment contract from the start of your thesis, signed by all parties,
- Proof of extended funding, indicating start and end dates and gross or net monthly amount received.

For all stages from admission to defense, your contacts (ED referents) are the deputy directors who will support you throughout your PhD.

Directeur Adjoint

Directeur Adjoint

M. BOIRON Denis
denis.boiron@institutoptique.fr
Institut d'optique Graduate School (IOGS)
Laboratoire Charles Fabry (LCF)
Référent des laboratoires : C2N, LAC, LPS, LTCI, LUMIN.

Directeur Adjoint

M. BENCHEIKH Kamel
kamel.bencheikh@c2n.upsaclay.fr
CNRS
Centre de Nanosciences et de Nanotechnologies (C2N)
Référent des laboratoires : LMCE, IJCLab, ICP, LCF, LPGP, LPP, SPEC

For all administrative questions concerning your doctoral contract in the field of Human Resources (signature, amendment, sick leave), and only for doctoral students whose employer is the University of Paris-Saclay, you should contact the Human Resources department of the Research division:

Generic address of the HR department (preferred): rh-doctorants.sciences@universite-paris-saclay.fr

Copies to Pôle Recherche Manager Ms Vanessa DELAISSE vanessa.delaisse@universite-paris-saclay.fr

For other PhD students with other funding, please contact the Human Resources department of your host laboratory.

In parallel with their thesis work, each doctoral student must acquire a minimum of 25 training points during the preparation of their doctorate, divided into three categories, with a minimum of 6 training points in each:

• First category (minimum 6 points):

- Training directly useful for carrying out research work,

- Training in research ethics and scientific integrity (mandatory for all doctoral students during their thesis),

- Training directly useful for writing the thesis or presenting the research work in writing or orally,

- Training in open science.

• Second category (6 points minimum):

- Training to enhance scientific culture,

- Training in sustainable development,

- Programs promoting international openness.

• Third category (6 points minimum):

- Courses designed to prepare students for their professional future.

For 10 points:

• Courses: 1 point for 5 hours (maximum 10 points for a course)
•  National or international conferences: 1 point for 5 hours, up to a maximum of 10 points for all conferences attended.

For 5 points:

• Participation in evaluation committees or juries: 1 point for 5 hours, up to a maximum of 5 points.
• Membership of an organizing committee for a scientific event: 1 point for 5 hours completed, up to a maximum of 5 points.

For 7 points:

• Teaching assignments and vacations: 1 point for 5 hours of teaching-related training for teaching doctoral students, up to a maximum of 7 points.
  Parcours de formation à l’enseignement du supérieur. 

• Scientific mediation, expertise or promotion: 1 point for 5 hours of training, up to a maximum of 7 points.

  For 3 points:
   

• Representing doctoral students on laboratory, doctoral school or Graduate School boards: 3 points for 2 years or more.

• Involvement in student associations (student associations only): 1 point for 5 hours, up to a maximum of 3 points.

• Active participation in a learned society or science dissemination association: 1 point for 5 hours, up to a maximum of 3 points.

• Participation in a mentoring program: 1 point for 5 hours up to a maximum of 3 points.

• Co-supervision of laboratory trainees: 1 point for every 5 hours worked, up to a maximum of 3 points.

  For 1 point:
   

• Lectures: 1 point for 5 hours of lectures attended.

• Doctoral student representative on laboratory, doctoral school or Graduate School boards for one year only.

The declaration and validation of training courses are carried out exclusively on the doctoral student's personal ADUM space.

• Training courses offered by ADUM and Université Paris-Saclay:

You need to contact the training manager so that the training can be validated and included in your skills portfolio.

• Non-catalog training courses and activities:

Doctoral students must register exclusively on their personal ADUM space under the heading "Formation hors catalog".

Only a certificate of attendance signed by the teacher in charge of the course, indicating the dates of training and the total number of hours attended, should be submitted for validation and allocation of training points.

If applicable, attach a certificate of attendance signed and stamped by the thesis supervisor, certifying the dates and total hours of training attended.

Please note

All doctoral students with a teaching assignment must attend a teaching training course to validate this activity in the training plan during the preparation of their thesis.

In accordance with the doctoral training decree and the EDOM's internal regulations, follow-up procedures are compulsory and must be renewed for each academic year and for all thesis re-enrollments, whatever the year.

Guide du comité de suivi

The follow-up committee booklet must be completed in full, depending on the thesis year. The follow-up committee report is mandatory for re-registration in all thesis years. It must be submitted on your personal ADUM space by August 31 at the latest.

If the work is of a confidential nature, the members of the monitoring committee sign a confidentiality agreement, which is given to the thesis supervisor before the work is examined.

How to set up your monitoring committee

In consultation with your thesis supervisor, you must choose your monitoring committee. It can be set up before or after your first thesis registration. At the end of the calendar year, you'll need to fill in your ADUM profile.

A doctoral sponsor, non-specialist in the field of thesis research,

•     Must have previous experience of doctoral supervision,
•     If possible, be a holder of the "habilitation à diriger des recherches",
•     Be a member of the doctoral student's host laboratory,
•     be external to the student's research team.

A scientific tutor, expert in the thesis research field,

• Must be from outside the doctoral student's host laboratory
•     Be from outside Université Paris-Saclay, whenever possible.
•     Must not be a regular collaborator, nor regularly co-author articles with members of the PhD student's host team.
•     Be able to understand the technical aspects of the PhD student's research work.

One of these two members must be named on ADUM as the contact person for your monitoring committee.

Le livret du comité de suivi individuel (CSI) - ( 67.21 Ko)
To be completed by the doctoral student and sent to the members of the monitoring committee.

What is the role of the committee member?

The monitoring committee referent is responsible for drawing up the monitoring committee report and sending it to the doctoral school at nadia.chapiteau@universite-paris-saclay.fr by August 31 at the earliest. This will enable you to complete your thesis re-registration file. There is no particular criterion for selecting a committee member.

Attention: The person in charge of your monitoring committee must not be confused with the person in charge of your host laboratory, who is one of the EDOM's deputy directors.

Please note

The EDOM deputy directors and the directors and deputy directors of the doctoral student's host laboratory do not take part in this individual monitoring committee.

Members of the committee cannot be thesis referees.

To do:

The doctoral student must submit his or her monitoring committee book endorsed by the thesis director at least 7 days before the monitoring committee meeting.

In April or May of each year, you must organize a meeting of your monitoring committee.

To organize this committee :

- Contact the members of your monitoring committee and your thesis director a few months or weeks beforehand to schedule the meeting, which can be face-to-face or remote.
- Prepare your 2nd-year progress report following your 1st-year follow-up committee meeting, or your 3rd-year progress report following your 2nd-year follow-up committee meeting.
- Then send this booklet to the members of your monitoring committee at least 7 days before the meeting.

The meeting will comprise 3 stages:

- Stage 1: Presentation of progress by the doctoral student and discussion (the thesis supervisor may be present at this stage, but is not obligatory),
- Stage 2: Follow-up committee meeting with the doctoral student and without the thesis supervisor,
- Step 3: Follow-up committee meeting with the thesis supervisor and without the doctoral student.

After the meeting, the two members of your monitoring committee can add their conclusions, opinions and recommendations to the document in .docx format, then :

- Send it, dated and signed, in PDF format, to the doctoral school at nadia.chapiteau@universite-paris-saclay.fr,
- And send it to you, dated and unsigned, in .docx format, so that you can use it again the following year.

You need to sign and date the follow-up booklet in PDF format to re-register for your thesis.
It must be sent to the doctoral school before the August 31 deadline. Without this document, you will not be re-registered, and your thesis will not be able to continue. If you receive this document on time, you will be able to re-register for your thesis in September 2023.

To promote doctoral students' participation projects, EDOM can help you financially with a grant of up to €500.

This grant is paid directly to your laboratory, once only during your PhD, within the limits of the annual budget we can allocate to this operation.

Interested PhD students should send a request to Nadia CHAPITEAU, which must include :

1. The announcement and projected program of the thematic school, or the stay abroad, or the specialized training course, or the summer or winter school,
2. The projected budget for the mission,
3. The form completed and signed by you and your thesis supervisor:

Demande de subvention pour formation doctorale - ( 474.76 Ko)

Send a copy of your mission order to EDOM once it has been issued by your laboratory.

Reminder

All missions in France or abroad must be covered by an official mission order issued by your employer (university, CEA, CNRS, etc.), which provides administrative cover and insurance in the event of accident or medical problem. If the mission is financed by another organization, your employer's mission order will be issued free of charge.

Please respect this procedure and contact Nadia CHAPITEAU for further information.

Every year, all doctoral students enrolled in a thesis at EDOM meet for two days in March/April/May for the EDOM Scientific Days.

Only second-year PhD students present their work orally (in French or English) for a dozen minutes, followed by 3 minutes of questions. The variety of topics covered requires them to be very pedagogical.

At the end of each half-day session, first-year PhD students vote for the best presentation of each session.

The winners receive a prize of 250 euros.

If the defense is on or before December 31, the doctoral student does not need to re-register.

The declaration of defense must be declared on ADUM :

• 3 months if the defense is of a confidential nature
• 2 months before the scheduled date of defense

Other situations:

• For September examinations, the summer closure must be taken into account. The procedure for declaring a defense will be carried out for the 1st fortnight of September by May 12 at the latest, and for the 2nd fortnight of September by July 5 at the latest.
• For defenses after December 15: by October 15 at the latest.
  
  It is possible to request a provisional schedule from the secretary's office to help you prepare your defense and find out the deadlines for each stage.

Doctoral students must validate their 1st legal deposit with the library before the defense and their 2nd deposit after the defense.
Validation of the 1st deposit by the library in ADUM assigns the NNT and gives access to the defense documents in the doctoral student's ADUM interface.
In accordance with the 2016 decree, the 2nd deposit in ADUM is compulsory and the manuscript is definitive. It authorizes publication of the diploma.

Your contacts for submitting your thesis, depending on your referring institution (make an appointment by e-mail):

The defense can be scheduled at the beginning of the procedure by the doctoral student on ADUM until the day before the defense by the ED, if one or more members of the jury are unavailable to attend in person.

In both cases, you need to create virtual rooms, fill in the technical guarantor declaration form and send it to Nadia Chapiteau.

When the official invitation to the defense is sent out, each member of the videoconference jury will receive a proxy giving the jury president the right to sign the PV and defense report on his or her behalf.

Each proxy must be sent to the thesis director before the defense, and completed afterwards with the name of the jury president.

Preferably in French. However, it is possible to write in English.

In this case, a French summary of at least 4000 characters, including spaces, must be provided when the manuscript is submitted for the 2nd time.

Half of our PhD graduates find jobs in research at the university or in major research organizations (CNRS, CEA, ONERA, etc.). Industry is an important outlet. The majority of our PhD graduates work in technical occupations that enable them to make the most of their skills. They are divided between large groups (Thales, Saint Gobain, etc.), SMEs and technology start-ups.

Le doctorat à l'Université Paris-Saclay - Regards croisés des doctorants et encadrants sur la formation doctorale (2023)

Enquêtes et Bilans - Université Paris-Saclay