Generalities
The doctoral project is articulated around
- research training provided by the thesis director and his research unit,
- a complementary scientific training close to the disciplinary field of the thesis,
- a professional training dedicated to the future professional of the doctor
These training courses are orchestrated by the ED STIC with the support of the doctoral college of the Université Paris Saclay. The ED STIC ensures in particular the follow-up of the PhD students to guide them in their choice and the achievement of their professional project.
Follow-up of the doctoral student
The objective of the follow-up is to take stock of the progress of the thesis project, to give the doctoral student the opportunity to present his or her work publicly, even at an early stage of progress, to give him or her an outside view of his or her work, complementary to that of his or her supervisors and host team, and to accompany him or her in the construction of his or her professional project. The follow-up also aims to detect as early as possible any difficulties linked to the thesis or to external constraints in order to propose solutions (need for additional training, redefinition of the thesis subject, supervision methods, etc.) and to avoid endangering the doctoral student's initial project.
The ED STIC sets up two types of follow-up :
- the annual follow-up linked to the doctoral student's re-registration,
- the follow-up following a specific problem.
Annual follow-up
In accordance with article 13 of the decree of May 25, 2016, the doctoral student's individual monitoring committee meets each year before re-enrollment. The request for re-registration in the thesis is examined by the pole's management, which takes into account the opinion of the thesis director and the opinion of the monitoring committee. In the event of difficulty, the pole director takes any necessary measures concerning the situation of the doctoral student and the progress of his/her doctorate. In particular, he or she may request interviews with the doctoral student and/or the supervisory team.
In 2023, the new modalities of individual follow-up presented below do not concern doctoral students who have already completed (in 2022 or before) their "mid-term defense" according to the old modalities. If these doctoral students have to re-enroll in 2023-2024, they will have a preliminary interview with the management of their pole or with members of the pole committee.
All other doctoral students are concerned by what follows below.
As part of the annual follow-up, the doctoral student delivers the following documents
- A document of 3 to 8 pages presenting the subject of the thesis, the progress and the perspectives of the research work. For registration in the third year and beyond, a schedule of activities up to the defense is required. Appendices may be added to the document (e.g. a submitted or published article).
- A CV including all the activities of the doctoral student such as non-research missions (teaching, valorization), stays outside the host team, publications, articles submitted or in preparation, software/prototypes or experiments deployed or in progress,
- A report on the training courses followed (form available below in the "Training" section), and a plan for future training courses.
These documents must be provided to the members of the follow-up committee at least two weeks before the committee meeting. The follow-up booklet (downloadable below) pre-filled in by the doctoral student must also be provided to them, within the same timeframe.
At the meeting of the monitoring committee, the doctoral student makes an oral presentation in the presence of the members of the monitoring committee and the supervisory team. This presentation is followed by an interview by the committee with the doctoral student alone, and an interview with the supervision team alone.
The individual follow-up committee is appointed by the management of the pole concerned during the first months of the thesis, and in all cases before the student re-registers for the second year, on the proposal of the thesis director, in consultation with the doctoral student. In case of disagreement on this composition, the doctoral student informs the pole's management who will decide accordingly. Exceptionally in 2023, an individual follow-up committee will have to be appointed for all doctoral students who have not done a "mid-term defense" in 2022 or before.
In concrete terms, during the first year of the thesis, the thesis director must send to the management of the pole concerned, by the means indicated by the pole, the names and qualities of the persons envisaged to be members of the follow-up committee. This proposal must have been made in consultation with the doctoral student.
Once the composition of the committee has been validated by the pole's management (after possible exchanges), the doctoral student must enter the composition of the follow-up committee in ADUM.
At ED STIC the monitoring committee is composed of two members :
- a member external to the University of Paris-Saclay, specialist in the field of the thesis,
- one member from within the University of Paris-Saclay, not a specialist in the field of the thesis, working in a research unit associated with the ED STIC but not in the same research team as the doctoral student and the supervisory team.
At least one of these persons must hold the HdR or an equivalence. The "referent" to be indicated in ADUM is the internal member of the follow-up committee. In special cases (for example, in the case of a multidisciplinary thesis) a third person may be added to the committee.
The guide for the follow-up committee, which can be downloaded below, gives a lot of information about individual follow-up. It must be sent to the committee members by the thesis director or the doctoral student as soon as its composition is validated by the doctoral school.
At the end of the follow-up committee meeting, the committee members write a report on the booklet below, which has been pre-filled in by the doctoral student.
This report is signed by the members of the follow-up committee and then uploaded in pdf format on ADUM by the referent (the internal member of the committee). The doctoral student and his/her supervisors will then be able to consult it. This report will be required for re-registration (submission on ADUM by the doctoral student).
In case of problems or questions, the committee members can contact the management of the pole concerned: poleXstic@universite-paris-saclay.fr, where X=A, B or C according to the pole to which the thesis is attached.
For a 4th year re-registration that foresees a defense before the end of the current calendar year, a firm commitment from the thesis director on the date of the defense is required. In this case, the appointment of the referees must be made at the time of re-registration.
For a request for registration in the 4th year with a defense beyond 40 months, the request for a waiver must be accompanied by a work plan up to the defense, a commitment to funding up to the sending of the thesis to the rapporteurs and preferably at least until the defense. An interview can be organized by the director of the pole, in addition to the follow-up committee.
Follow-up following a specific problem or conflict
A special follow-up is proposed when the doctoral student encounters difficulties or has questions that cannot be addressed with his or her supervisors or close circle, or when the ED STIC is alerted about a conflict.
A series of interviews is organized with the doctoral student alone, with the thesis director and co-supervisors alone, and then all together if necessary in order to propose a solution and verify its relevance. The doctoral school can call on the specialized services of the institutions if necessary. A mediator can be proposed, with the agreement of both parties.
If this approach is not successful, the doctoral school sets up a conciliation committee whose mission is to develop solutions and make recommendations.
In accordance with the decree of May 25, 2016, as soon as the doctoral school becomes aware of acts of violence, discrimination, moral or sexual harassment or sexist behaviour, it will report them to the institution's anti-discrimination and anti-sexual violence hotline.
Training
On February 11, 2022, the Council of theSTIC doctoral school voted the new rules for the validation of the complementary training of doctoral students, in conformity with the rules of the general framework of the Université Paris-Saclay, described in the following document: https://www.universite-paris-saclay.fr/sites/default/files/media/2021-0…
Transitional measures: these new rules concern doctoral students who have started their thesis as of September 1, 2020. For those who started their thesis before, the old rules still apply, see below.
For doctoral students who are currently in their second year, a transitional regime will apply and we will implement the new rules with care. In particular, if you have already validated the Ethics & STIC course of the ED, you will not have to take its new version (called Ethics & Open Science) to add the Open Science part.
Complementary training for doctoral students who started their thesis on or after September 1, 2020.
Each doctoral student must accumulate 180 training points over the duration of the thesis. The largest part, 158 points, corresponds to the thesis work which includes in particular the reading of articles, the study of the subject, the associated developments, the writing of publications, the possible participation in conferences and workshops.
The remaining 22 points correspond to the complementary training that each doctoral student must complete during the 3 years of the thesis. They are divided into two categories, corresponding to mandatory and optional training, summarized in the following tables. The number of points due may be reduced on a case-by-case basis depending on the particular situation of the doctoral student (co-tutored thesis, CIFRE thesis, FTLV, etc.) with the agreement of the management of the corresponding pole.
Compulsory training and activities
Type of activity |
Minimum points to be obtained |
Equivalence/Comment |
---|
Ethics and scientific integrity course |
2 |
Package of 2 points for a course of at least 10h |
---|
Open science course |
1 |
Package of 1 point for a course of at least 5 hours |
---|
Sustainable development course |
1 |
1 point package for a course of at least 5 hours |
---|
Scientific courses |
10 |
1pt = 5h of course, to be chosen among the modules of research Masters, thematic schools, cycles of recognized scientific seminars (for example those of the Collège de France), MOOCs with certification, etc. |
---|
"Post-doctoral day" organised by ED STIC |
1 |
1 point |
---|
ED STIC welcome meeting |
1 |
1 point |
---|
The points for compulsory activities (minimum 16) must be completed by optional activities to be chosen from the following table.
Optional courses and activities
Training or activity |
Restrictions |
Equivalence |
Comment |
---|
Language course |
Maximum 5 points over the duration of the thesis |
1 point = 5 hours of course |
|
---|
Professionalization course |
|
1 point = 5 hours of course |
CV writing, learning specific computer tools, emotional management, motivation, memory, mental representations, pedagogical alignment, etc. |
---|
Scientific course |
|
1 point = 5 hours of course |
In addition to the mandatory courses |
---|
Involvement in university associations |
Maximum 3 points over the duration of the thesis |
|
Provided that you are at least a member of the office |
---|
Involvement in councils, committees, juries (excluding teaching) |
Maximum 3 points over the duration of the thesis |
|
|
---|
Teaching |
Maximum 5 points over the duration of the thesis |
1 point for 19h "equivalent TD" |
|
---|
Days of preparation for the professional future |
Maximum 1 point for the duration of the thesis |
1 point = 5h |
In addition to the "post-thesis" day of the ED STIC |
---|
International mobility |
Maximum 3 points for the duration of the thesis |
3 points for a stay of at least 4 consecutive weeks |
|
---|
Supervision or co-supervision of trainees |
Maximum 1 point over the duration of the thesis |
|
The country must be different from the country of co-supervision (for co-supervised theses) |
---|
The Ecole Doctorale has an agreement with the Collège de France. To attend courses or seminars at the Collège de France and obtain a registration form, doctoral students can register directly via the following link: https://form.jotform.com/collegedefrance/ecole-doctorale.
Note: participation in conferences, workshops, days, team seminars, as well as in the organization of events, etc. does not give the right to a validation of training points.
Each doctoral student will have to update before each re-enrolment the Training Report form (BF) below and attach it to his/her re-enrolment file. This form lists the training courses completed with the associated objectives and the blocks of competences (chosen from the list).
List of predefined objectives:
a. useful for conducting personal research
b. research ethics and scientific integrity
c. useful for thesis writing or for written or oral presentation
d. training in open science
e. reinforcing the scientific culture of doctoral students
f. training in sustainable development
g. promoting international openness
h. preparing students for their future career in the scientific sector
List of predefined blocks of competencies (several choices are possible):
1 : Design and elaboration of a research and development, study and prospective process ;
2 : Implementation of a research and development, study and prospective process;
3 : Valorization and transfer of the results of a research and development, studies and prospective process;
4 : Scientific and technological watch on an international scale;
5 : Training and dissemination of scientific and technical culture;
6: Management of teams dedicated to research and development, studies and foresight activities.
Note: The thesis work and additional training must eventually cover all 6 skill blocks.
Complementary training modalities for doctoral students who started their thesis before September 1st 2020.
The rules in force before, described in the French part of the website, remain valid for these doctoral students until the end of their thesis.