The registration procedures for the ED STIC follow the general guidelines of the Université Paris-Saclay. The registration procedure is entirely online on ADUM. You must attach a certain number of supporting documents to your file, in a single file in pdf format. Some of these documents are specific to the ED STIC, the others are the same for all doctoral schools. You will find below the lists of these documents, according to the year of the thesis you are registering for.
If you are a doctoral student and you have not received a message inviting you to register, you should contact the ED STIC, preferably the assistant of the scientific pole of your thesis director (see the "Contact" page). So, talk about it with your thesis director.
Usually, first year registrations are possible between September 1st and June 1st. Before registering for the first year, you must have applied for a thesis project under Adum. If you have not applied, please see the "The PhD" page to see how to proceed.
After their application has been accepted, future doctoral students receive the practical details for their first thesis registration. If you have not received this email, you should contact the ED STIC, preferably the assistant of the scientific pole of your thesis director (see the page "Contact"). Ask your thesis director for help if needed.
How to complete your registration file when you receive the email inviting you to do so?
You already have an ADUM account. Log in by accessing the ADUM home page. Update your profile carefully because it will be used throughout your doctoral training and even beyond. Contact your thesis director or the pole assistant (see the "Contact" page) when you have a doubt.
- The tabs "Administrative attachment" and "Financing" will be pre-filled, otherwise your pole assistant will help you.
- Some fields have been pre-filled automatically when your application file was switched to the registration form. Check the information and modify it if necessary with the help of your thesis director.
- Carefully complete the sections of the doctoral training agreement (pre-filled).
For the "documents to be attached", go to your personal space, in the "Administrative documents" section and consult the list of documents to be provided for the pedagogical and administrative registration. These documents must be assembled, in the required order, in a single PDF file and uploaded.
The file must include the documents below.
- Copy of the email you received from your pole following the validation of your admission (it serves as the admission form)
- Identification:
- Copy of the National Identity Card or passport;
- For foreign students, when necessary: copy of the passport and the valid residence permit or the summons to the prefecture to renew the residence permit.
- Copy or certified translation of the diploma or certificate of achievement of a national diploma conferring the grade of master, of a European master's diploma or of the waiver of the diploma requirement for enrolment in a doctoral program signed by the director of the pole. If such a waiver is necessary, please fill in the "Candidature examinée" part of the document below before sending it to your pole. You must attach the signed document to your pdf along with your certificate of completion or a copy of your diploma.
- If your thesis is under international co-supervision :
- signed cotutelle agreement if it is already signed (if not, you must provide it as soon as it is signed), attach the draft if you have it
- copy of the certificate of registration in the other institution
- Copy of any proof or notification attesting to funding for the duration of the thesis:
- If you are a scholarship recipient: copy of your scholarship notification
- If you are employed for a professional activity dedicated to the preparation of the doctorate: if the employment contract is already signed, a copy of the employment contract (otherwise the copy will be provided once the employment contract is signed) or a certificate from the employer if the employment contract is not signed
- If you are employed for a professional activity not dedicated to the preparation of the PhD: copy of the employment contract, copy of the last 3 pay slips
- If you are in one of the following cases: self-employed, liberal profession, auto-entrepreneur: URSSAF certificate
-
Copy of the social security certificate (except for doctoral students in cotutelle the year they are not in France).
- Copy of the certificate of payment of the "Cotisation Vie Étudiante et de Campus" (CVEC) from the CROUS : https://cvec.etudiant.gouv.fr/ (the registration establishment to be selected when paying the CVEC is the University of Paris-Saclay). Please note: if you are exempt from the CVEC you must provide the certificate of exemption (also available on the CVEC website), if you are not subject to the CVEC you do not need to provide the CVEC certificate (example: doctoral student in cotutelle the year he/she pays his/her registration fees in his/her home university or doctoral student in FTLV)
- Copy of the certificate of liability insurance for the current year.
Once you have finalized your file, it will be signed electronically, successively by
- your thesis director,
- the director of the host unit
- the director of the doctoral school or the director of the pole to which you are attached.
Each of these people will receive an automatic e-mail when it is their turn to sign.
Once this is done, the payment of the registration fees will be done online on ADUM in your personal space.
Second registration
Deadline for re-registration: November 30
Registration for the second year requires that you meet with your advisor. It is recommended that you prepare the following documents before meeting with your advisor: the progress report, the self-evaluation form (downloadable forms below).
NB: the self-evaluation form is not to be attached to the pdf of re-registration. You must complete it and send it to your division by e-mail: poleXstic@universite-paris-saclay.fr (where X = A, B, or C). Please rename it before sending: NAME First name self-evaluation
Also fill in your training report in your ADUM space.
The name of your referent must have been communicated to you by your division. If this is not the case, contact your department.
How to complete your application?
Connect to your ADUM account. For the "documents to be attached", go to your personal space, in the "Administrative documents" section and consult the list of documents to be provided for the pedagogical and administrative registration. These documents must be assembled, in the required order, in a single PDF file and uploaded.
The file must include the documents below. The documents in points 1 to 2 are specific to ED STIC. Those in points 3 and beyond are part of the checklist visible on your ADUM account.
- The progress report completed and signed by you and your thesis director (see above)
- The statement of the undergone training modules (accessible in your personal space under ADUM). Moreover, if you started your thesis from September 1st 2020, you must fill and add the summary form that you will find by clicking on "Doctoral training and supervision" in the menu at the top of this page, then going to the "Training" section.
- For foreign students, when necessary: copy of the passport and the valid residence permit or the summons to the prefecture to renew the residence permit.
- For students who started their thesis in another French university: transfer form from the university of origin.S
- Thesis follow-up form. This is the certificate of interview with your referee: the email sent by your referee to the pole director, of which you have been copied.
- Copy of any proof or notification attesting to funding for the duration of the thesis:
- If you are a scholarship recipient: copy of your scholarship notification,
- If you are employed for a professional activity dedicated to the preparation of the PhD: copy of the work contract
- If you are employed for a professional activity not dedicated to the preparation of the PhD: copy of the employment contract, copy of the last 3 pay slips
- If you are in one of the following cases: self-employed, liberal profession, auto-entrepreneur: URSSAF certificate
- If your thesis is under international co-supervision :
- signed co-supervision agreement (it must have been signed before the end of the first year, but if not, please attach the draft)
- copy of the certificate of registration in the other institution
- Copy of the social security certificate (except for doctoral students in cotutelle the year they are not in France).
- Copy of the certificate of payment of the "Cotisation Vie Étudiante et de Campus" (CVEC) from the CROUS : https://cvec.etudiant.gouv.fr/ (the registration establishment to be selected when paying the CVEC is the University of Paris-Saclay). Please note: if you are exempt from the CVEC you must provide the certificate of exemption (also available on the CVEC website), if you are not subject to the CVEC you do not need to provide the CVEC certificate (example: doctoral student in cotutelle the year he/she pays his/her registration fees in his/her home university or doctoral student in FTLV)
- Copy of the "civil liability" insurance certificate for the current year.
Do not forget to send the self-evaluation form by e-mail to your pole.
Once you have finalized your file, it will be electronically signed by
- your thesis director,
- the director of the host unit
- the director of the doctoral school or the director of the pole to which you are attached.
Each of these people will receive an automatic e-mail when it is their turn to sign.
Once this is done, the payment of the registration fees will be done online on ADUM in your personal space.
Third registration
Deadline for re-registration: November 30
To register for the third year, you must have completed your mid-term follow-up (see the document below and the page "Ph.D. process"). If exceptionally this was not possible, you must inform the management and the assistant of your pole (see the page "Contact") and have an interview with your referent. As for the second year registration, you will also have to provide your progress report and the self-evaluation document. These documents can be downloaded below.
NB: the self-evaluation form is not to be attached to the pdf of re-registration. You must complete it and send it to your division by email: poleXstic@universite-paris-saclay.fr (where X = A, B, or C). Please rename it before sending: NAME First name Self-evaluation
How to complete your registration form?
Log in to your ADUM account. For the "documents to be attached", go to your personal space, in the "Administrative documents" section and consult the list of documents to be provided for the pedagogical and administrative registration. These documents must be assembled, in the required order, in a single PDF file and uploaded.
The file must include the documents below. The documents in points 1 to 2 are specific to ED STIC. Those in points 3 and beyond are part of the checklist visible on your ADUM account.
- The progress report completed and signed by you and your thesis director (see above)
- The statement of the undergone training modules (accessible in your personal space under ADUM). Moreover, if you started your thesis from September 1st 2020, you must fill and add the summary form that you will find by clicking on "Doctoral training and supervision" in the menu at the top of this page, then going to the "Training" section.
- For foreign students, when necessary: copy of the passport and the valid residence permit or the summons to the prefecture to renew the residence permit.
- For students who started their thesis in another French university: transfer form from the university of origin.
- Thesis follow-up form. This is the mid-term follow-up report that will have been sent to you by the pole's management (see the form above), or failing that, the interview report with your referee.
- Copy of any proof or notification attesting to funding for the duration of the thesis:
- If you are a scholarship recipient: copy of your scholarship notification
- If you are employed for a professional activity dedicated to the preparation of the PhD: copy of the work contract
- If you are employed for a professional activity not dedicated to the preparation of the PhD: copy of the employment contract, copy of the last 3 pay slips
- If you are in one of the following cases: self-employed, liberal profession, auto-entrepreneur: URSSAF certificate
- If your thesis is under international co-supervision :
- signed cotutelle agreement.
- copy of the certificate of registration in the other institution.
- Copy of the social security certificate (except for doctoral students in cotutelle the year they are not in France).
- Copy of the certificate of payment of the "Cotisation Vie Étudiante et de Campus" (CVEC) from the CROUS : https://cvec.etudiant.gouv.fr/ (the registration establishment to be selected when paying the CVEC is the University of Paris-Saclay). Please note: if you are exempt from the CVEC you must provide the certificate of exemption (also available on the CVEC website), if you are not subject to the CVEC you do not need to provide the CVEC certificate (example: doctoral student in cotutelle the year he/she pays his/her registration fees in his/her home university or doctoral student in FTLV)
- Copy of the "civil liability" insurance certificate for the current year.
Do not forget to send the self-evaluation form by e-mail to your pole.
Once you have finalized your file, it will be electronically signed by
- your thesis director,
- the director of the host unit
- the director of the doctoral school or the director of the pole to which you are attached.
Each of these people will receive an automatic e-mail when it is their turn to sign.
Once this is done, the payment of the registration fees will be done online on ADUM in your personal space.
Fourth registration
Deadline for re-registration: November 30
Registration in the fourth year requires different specific documents depending on the progress of your thesis
If you defend before December 31st of the current year: you do not have to re-register. The ED will check that all the documents for your defense are ready. You will have to make your first deposit on ADUM (the version of the manuscript sent to the rapporteurs).
If you defend after December 31st of the current year, you will need to fill out the self-evaluation form and send it to your division by email: poleXstic@universite-paris-saclay.fr (where X = A, B or C). It is not to be attached to the pdf of re-registration. Please rename it before sending it: NAME First name self-evaluation.
You will also have an interview with a committee chosen by the management of your division, which will result in a report. (NB: this is valid for re-enrollment in 2023-2024. For the following years, the interview will take place with the mfollow-up committee that will have been set up previously).
Connect to your ADUM account. For the "documents to be attached", go to your personal space, in the "Administrative documents" section and consult the list of documents to be provided for the pedagogical and administrative registration. These documents must be assembled, in the required order, in a single PDF file and uploaded.
The file must include the documents below. The documents in points 1 and 2 are specific to ED STIC. Those in points 3 and beyond are part of the checklist visible on your ADUM account.
- The statement of the undergone training modules (accessible in your personal space under ADUM). Moreover, if you started your thesis from September 1st 2020, you must fill and add the summary form that you will find by clicking on "Doctoral training and supervision" in the menu at the top of this page, then going to the "Training" section.
- The mid-term follow-up report, if exceptionally it had been replaced by an interview report with the referent for enrollment in the third year.
- For foreign students, when necessary: copy of the passport and the valid residence permit or the summons to the prefecture to renew the residence permit.
- For students who started their thesis in another French university: transfer form from the university of origin.
- Thesis follow-up form. This is the report of the re-registration interview, following the interview to which you will be invited by the management of the pole to which you are attached) (see the form above).
- Authorization for thesis extension: signed request for waiver of thesis duration, which includes a progress report (see form above). If you have obtained an extension for Covid reasons, attach the extension certificate. If the defense is scheduled within the extension, you do not need the waiver form.
- Copy of any proof or notification attesting to funding for the duration of the thesis. If you have an extension for Covid reasons, attach the amendment to your contract, otherwise provide a copy of any proof or notification attesting to funding for the duration of the thesis:
- If you are a scholarship recipient: copy of your scholarship notification
- If you are employed for a professional activity dedicated to the preparation of the doctorate: if the employment contract is already signed, a copy of the employment contract (if not, the copy will be provided once the employment contract is signed) or a certificate from the employer if the contract is not yet signed
- If you are employed for a professional activity not dedicated to the preparation of the PhD: copy of the employment contract, copy of the last 3 pay slips
- If you are in one of the following cases: self-employed, liberal profession, auto-entrepreneur: URSSAF certificate
- If your thesis is under international co-supervision: a copy of the agreement and, if necessary, an amendment to the international co-supervision agreement concerning the extension of the duration of the thesis, signed by all parties.
- Copy of the social security certificate (except for doctoral students in cotutelle the year they are not in France).
- Copy of the certificate of payment of the "Cotisation Vie Étudiante et de Campus" (CVEC) from the CROUS : https://cvec.etudiant.gouv.fr/ (the registration establishment to be selected when paying the CVEC is the University of Paris-Saclay). Please note: if you are exempt from the CVEC you must provide the certificate of exemption (also available on the CVEC website), if you are not subject to the CVEC you do not need to provide the CVEC certificate (example: doctoral student in cotutelle the year he/she pays his/her registration fees in his/her home university or doctoral student in FTLV)
- Copy of the "civil liability" insurance certificate for the current year.
Do not forget to send the self-evaluation form by e-mail to your pole.
Once you have finalized your file, it will be electronically signed by
- your thesis director,
- the director of the host unit
- the director of the doctoral school or the director of the pole to which you are attached.
Each of these people will receive an automatic e-mail when it is their turn to sign.
Once this is done, the payment of the registration fees will be done online on ADUM in your personal space.
Other registrations
Deadline for re-registration: November 30
Registration beyond the fourth year is authorized only in exceptional cases. It requires the following steps:
If you are defending before December 31 of the current year: you do not have to re-register. The ED will check that all the documents for your defense are ready. You will have to make your first deposit on ADUM (the version of the manuscript sent to the rapporteurs).
If you are defending after December 31 of the current year, then you must prepare the documents below.
Connect to your ADUM account. For the "documents to be attached", go to your personal space, in the "Administrative documents" section and consult the list of documents to be provided for the pedagogical and administrative registration. These documents must be assembled, in the required order, in a single PDF file and downloaded.
Please note that the self-assessment form (available in the "Fourth registration" section) must be completed and sent to your division by email at: poleXstic@universite-paris-saclay.fr (where X = A, B or C). It should not be attached to your re-enrollment pdf. Please rename it before sending: NAME First name Self-evaluation
The file must include the documents below. The document in point 1 is specific to ED STIC. Those of point 2 and beyond are part of the checklist visible on your ADUM account.
- The statement of the undergone training modules (accessible in your personal space under ADUM). Moreover, if you started your thesis from September 1st 2020, you must fill and add the summary form that you will find by clicking on "Doctoral training and supervision" in the menu at the top of this page, then going to the "Training" section.
- Thesis follow-up form: this is the signed re-registration interview report, following the interview to which you will be invited by the management of the pole to which you are attached) (see the form above, section "Fourth registration").
- For foreign students, when necessary: copy of the passport and the valid residence permit or the summons to the prefecture to renew the residence permit.
- Authorization to extend the thesis: signed request for a waiver of thesis duration, which includes a progress report (see form above). If you have obtained an extension for Covid reasons, attach the extension certificate. If the defense is scheduled within the extension, you do not need the waiver form.
- Copy of any proof or notification attesting to funding for the duration of the thesis. If you have an extension for Covid reasons, attach the amendment to your contract, otherwise provide a copy of any proof or notification attesting to funding for the duration of the thesis:
- If you are a scholarship recipient: copy of your scholarship notification
- If you are employed for a professional activity dedicated to the preparation of the doctorate: if the work contract has already been signed, a copy of the work contract (if not, the copy will be provided once the work contract has been signed) or an attestation from the employer if the contract has not been signed
- If you are employed for a professional activity not dedicated to the preparation of the PhD: copy of the employment contract, copy of the last 3 pay slips
- If you are in one of the following cases: self-employed, liberal profession, auto-entrepreneur: URSSAF certificate
- If your thesis is under international co-supervision: when necessary, an amendment to the international co-supervision agreement concerning the extension of the duration of the thesis, signed by all parties.
- Copy of the social security certificate (except for doctoral students in cotutelle the year they are not in France).
- Copy of the certificate of payment of the "Cotisation Vie Étudiante et de Campus" (CVEC) from the CROUS : https://cvec.etudiant.gouv.fr/ (the registration establishment to be selected when paying the CVEC is the University of Paris-Saclay). Please note: if you are exempt from the CVEC you must provide the certificate of exemption (also available on the CVEC website), if you are not subject to the CVEC you do not need to provide the CVEC certificate (example: doctoral student in cotutelle the year he/she pays his/her registration fees in his/her home university or doctoral student in FTLV)
- Copy of the "civil liability" insurance certificate for the current year.
Do not forget to send the self-evaluation form by e-mail to your pole.
Once you have finalized your file, it will be signed electronically, successively by
- your thesis director,
- the director of the host unit
- the director of the doctoral school or the director of the pole to which you are attached.
Each of these people will receive an automatic e-mail when it is their turn to sign.
Once this is done, the payment of the registration fees will be done online on ADUM in your personal space.