Physics in Ile de France

• Registration in 1st year

• Registration 2nd year

• Registration 3rd year

• Registration 4th year

Registration in 1st year

Steps to follow :

- to be admitted at the Ecole doctorale (please check the admission page)

- register at the University Paris-Saclay via the ADUM portal which will generate the necessary documents for your administrative registration.
- also fill in your form on the EDPIF website.

Remarks :

- You are part of one of the few multi-site doctoral schools, i.e. one that straddles several universities. By default, ADUM tends to consider that your doctoral school is'Paris-Saclay only' and therefore some procedures are not quite the same as in other doctoral schools.

- Unfortunately, you will often have to rewrite the same thing twice on the ADUM and EDPIF sites, all computerized.

You will find many informations in the  EDPIF Doctorant guide.

Procedure :

In a first step, create your account on the ADUM platform :  ADUM and "créer un compte".
Once this is done, please fill in all that is asked of you.

If some items are too complex to complete at this time, write NA.
Of course, fill everything concerning the title of your PhD, the name of your supervisor, the lab...

Remarks :
1) You ares asked to upload many documents. Feel free to ask your supervisor for help since many parts are in French.

2) You can then download, print the paper documents and have the 3 documents signed :

- formulaire d'inscription
- convention de formation
- charte du doctorant

To obtain the signature of the doctoral school's management, you can send these documents by post (not very recommended) to :

Other possibility : make an appointment with M. Marino Marsi to sign the documents.

Registration 2nd year

1) Make sure that you have organized your follow-up committee well at the end of the first year of your thesis and that you have written your first year scientific report. The blank documents are available on your page on the EDPIF website. If you are unable to upload the report of the follow-up committee, please send it, in pdf format, to Sabine Hoarau : mail.

2) Visit your personal account on ADUM. Generate the files that have to be signed :

- Autorisation d'inscription
- Convention de formation

sign them, ask your thesis supervisor and lab director to do so.

3) Take an appointment with M. Marsi for the signature of the documents.

Registration 3rd year

1)  Make sure that you have organized your follow-up committee well at the end of the second year of your thesis and that you have written your second year scientific report. The blank documents are available on your page on the EDPIF website. If you are unable to upload the report of the monitoring committee, please send it, in pdf format, to Sabine Hoarau: mail.

2) Visit your persona page on ADUM. Generate the files to be signed :

- Autorisation d'inscription

sign them, ask your supervisor and lab director to do so.

3) Take an appointment with Ms Véronique Terras for the signature of the documents.

Registration 4th year

Doctoral students who defend before December 31 2019 do not have to register in 4th year. Registration in 4th year is compulsory for doctoral students who defend in 2020.
 

Registration :

1) Make sure that you have organised your follow-up committee at the end of the third year of your thesis and that you have written your report at the end of the third year. If you are unable to upload the follow-up committee report, please send it in pdf format to Sabine Hoarau : mail.

2) Go to your personal ADUM page. Generate the files to be signed. Be careful that you have to request for a derogation to extend the duration of the thesis.

3) make an appointment with Ms Véronique Terras to sign the documents.

Defense

The thesis defense procedure at the University Paris-Saclay is detailed on the page of the University Paris-Saclay : PhD defense

Please note that the first steps begin three months at the latest before the planned date of defense.

The person from the doctoral school to contact for your thesis defense is Ms Véronique Terras.

The reference documents for the definition of the rapporteurs, the jury and others are here.

There are 3 documents to print and have signed:
1)  Désignation des rapporteurs
2)  Proposition de jury
3)  Autorisation de soutenance

They are generated by triggering the defense procedure on your account on the ADUM-Paris-Saclay website. The appointment of the rapporteurs must be signed when your thesis is written, before sending it to the rapporteurs. The jury proposal can be signed at the same time. The authorization for the defense can only be signed when the reports have been received by Véronique Terras. If the jury proposal was not signed the first time, it must be signed at the same time as the authorization for the defense.

Help to better predict the respective dates of submission of the choice of rapporteurs, the authorization of defense and the date of the defense itself is available here, tab 'soutenance/defence' (bottom/left of the spreadsheet).

Reminders :

- The authorization of defense must be signed 4 weeks before the date of defense.

- At least half of the jury members must be outside Paris-Saclay (and outside the ED perimeter). No derogation will be granted for rapporteurs.

- The community of the doctoral school supervisors consists of barely 30% women for experimenters and less than 10% among theorists. For theoretical doctoral students, the presence of a woman among the jury members is strongly encouraged. For experimentalist doctoral students, the jury must include at least one woman for a jury of 4 to 6 members and 2 women for a jury of 7 or 8 members.

- Your thesis may be written in English. In this case, it must include a summary of at least 4 pages in French (ask help to your supervisor!).

Remarks :

- Avoid starting a post-doc abroad or starting your new job 3 days after the defense. Indeed, after the defense, you must submit your second version of the thesis so-called "second dépôt" (the final version of your manuscript) on ADUM. The doctoral degree certificate can only be given to you when this second deposit is made. A delay of a good week after the defense is therefore necessary to obtain it. This document can sometimes be crucial to start your new work or even cross some borders. Thank you for taking that into account.

- When you have finished your thesis, remember to update your contact information on your EDPIF form as well as your ADUM form. The doctoral school is evaluated and we need to know what you do after your thesis.

Mme Terras Véronique
edpif.upsaclay@edpif.org
Centre national de recherche scientifique (CNRS)
Laboratoire de physique théorique et modèles statistiques (LPTMS)

Marsi Marino
edpif.upsaclay@edpif.org
Université Paris-Saclay
Laboratoire de physique des solides (LPS)

Mme Hoarau Sabine
edpif.upsaclay@edpif.org
Université Paris-Saclay
Laboratoire de physique des solides (LPS)