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How to set up an international cotutella agreement ?

How the procedure works

The thesis director from Université Paris-Saclay, provides online information on all the sections of the application for an international cotutella agreement.


The application must be made online, in all cases, including when the foreign university is responsible for drawing up the text of the agreement.


Access the international cotutella agreement application
 

The documents to be sent

Université Paris-Saclay does not hold any intellectual property and does not impose any confidentiality clause. It is requested to provide the subject of the thesis and a copy of any other agreement or contract already signed or in preparation and containing information concerning the doctoral project, so that it can be taken into account in the negotiation of the cotutella agreement. (please ensure coherence and simplify the drafting of certain parts by referring to what has already been signed, for example). You will have to download them from the interface.


The successive steps to obtain an international thesis cotutella agreement :

Step 1: Be admitted by the doctoral school

It is recalled that only the doctoral projects of candidates already admitted to enroll by the doctoral school or doctoral researchers already enrolled by UPSaclay can be the subject of an application for an international cotutella agreement. You will be asked to upload a dated and signed document from the doctoral school stating that the candidate has been accepted for registration by the doctoral school, after a favorable opinion from the thesis and laboratory director.


Step 2 : Automatic sending of the application by email

The application is then automatically submitted by e-mail

  • To the director of the research unit to which the thesis director belongs,
  • To the contact person for the international cotutella agreements of the doctoral school
  • To the contact person for international thesis cotutella agreements of the Université Paris-Saclay member institution where the PhD student will be registered,
  • To the persons in charge of the international thesis cotutella agreements at the Université Paris-Saclay headquarters.
  • To the PhD contact person in the institution where the host research unit is located.


Recipients will be asked to verify the eligibility of the application within their area of responsibility and to provide information required to set up the agreeement when you can not provide it.

When the application is sent, the thesis director who submitted the application is invited to check on the progress of the file.


Step 3: Establish contact between institutions

Unless the partner institution abroad wishes to do so, Université Paris-Saclay headquarters initiates and prepares the draft international thesis cotutelle agreement in association with the thesis director and the doctoral school, and if necessary, with the legal department(s) of the co-contracting institutions, through the intermediary of the representative of the institution concerned for the PhD.

Upon receipt of the favorable opinions, Université Paris-Saclay will contact the addressee of the partner institution abroad (if it has been previously identified in the co-supervision request and if this is not the case, UPSaclay will identify this person with the thesis supervisor abroad) and is responsible for negotiating with the foreign partner institution and the persons / services involved at Université Paris-Saclay.

If these opinions diverged, a committee drawn up by the group of cotutelle addressees and appointed by the president of Université Paris-Saclay would be in charge of the analysis of the application and deciding on the action to be taken.

Step 4 : Signature of the contract

Once negotiations are finalised and all the parties involved have approved the content and terms of the draft convention, then Université Paris-Saclay will initiate and manage the signature circuit in agreement with the foreign partner institution.

Complementary information

The information requested is all necessary to complete an international thesis cotutella agreement.  If you are able to provide all of this information, the agreement can be put in place as soon as possible.

However, if you don't have some of this information or if you don't know how to answer some of the questions, don't look for this information too long and don't get stuck. Unless it is a "required" answer, you will only need to indicate that you do not yet have the requested information.
 

We will be able to specify this information later, either by contacting you by phone or by e-mail, or by contacting the relevant structures or services of Université Paris-Saclay and the foreign partner university. But for that it is essential that you provide the means to contact you.

The contacts of the correspondents for the agreements of international co-supervision of thesis at the Université Paris-Saclay are: the head office of the Université Paris-Saclay, the doctoral schools, the higher education institutions members or partners.  Do not hesitate to contact them, they can help you. We advise you to first contact your cotutelle addressee in the doctoral school.
 

Caution

You will not be able to save the data until you have finished entering it, so it is recommended that you keep it in a text file in case you are disconnected while entering.

Once you have completed the application, you will need to view the preview and then click "submit" to file the application.

You will then receive an acknowledgement of receipt at the email address you provided, informing you of the outcome of your application and summarizing the elements you provided to start the work of setting up the cotutella agreement.

The director of your research unit (at the email address you provided) as well as the concerned cotutelle addressees within the Université Paris-Saclay will also receive a message in which they will be asked to give a feedback on your application within 15 days, except during vacations.