Coronavirus: most frequently asked questions

UNIVERSITY OPERATIONS

Yes. The French Federation of University Sport is also cancelling all sporting events until further notice.

During what is a difficult time for everyone, where patience and community-mindedness are essential, the University is still here to help, maintaining close contact with you via the website or the Intranet, which are updated almost daily<355/>, or on social networking sites:
Facebook : UParisSaclay
Twitter : @UnivParisSaclay
Linkedin : Université Paris-Saclay​

The crisis unit is on permanent standby and can be contacted by email at cellule-crise.presidence@universite-paris-saclay.fr

Residence permits are being automatically renewed for 3 months when their validity period runs out. Prefectures are closed and residence permits are being extended by 3 months by default. There is an International Relations Hotline in place for any questions: +33 6 11 73 99 78.

Yes. All university sites are closed, however you can still apply to our masters's programmes:

Students

Etudiants

Yes. It is intended that all contracts will be upheld throughout the lockdown period.

Like everyone in a similar situation, you may be entitled to some of the schemes introduced by the French Ministry of Employment​:  https://travail-emploi.gouv.fr/

Staff, Researchers, Teaching/Research staff

Yes, to Direction du Patrimoine in building 209E

Vehicles must be returned with the tank full or no less than 50% full, the vehicle registration document (grey card), the green card and the keys.

Yes. Everyone who is not explicitly required to be present on-site is asked to work remotely from home. You must inform your direct line manager of your availability.

You can use Renater or Rendez-vous. Please refer to the digital memo (in french) available on the Intranet.

For the constituent institutions that have rolled out eCampus, you can set up virtual classes using the “Collaborate” module. You will need to contact the programme managers. See the digital memo (in french) available on the Intranet

Detailed information to help you arrange for educational continuity of your teaching can be found at https://www.dip.universite-paris-saclay.fr/

Yes, whatever your circumstances, you are required to tell your line manager (see the HR memo on the intranet).

You can simply send an email stating that you are

  • working remotely on a full-time basis
  • on Special Leave of Absence (with supporting documentation, see HR memo)
  • or on sick leave

EDUCATIONAL CONTINUITY

National exams and selection tests scheduled up until 5 April have been postponed. They will be rescheduled as soon as possible, depending on how the situation develops. For selection tests scheduled after 5 April, appropriate solutions will be identified based on detailed examination. Candidates will be informed of the arrangements via a dedicated web page.

Yes, there are lots of remote classes in place, and resources have been made available for all students. Contact your teaching supervisor and log in to our virtual campus at https://ecampus.paris-saclay.fr or view our online resources at https://www.persay.universite-paris-saclay.fr/aide-a-la-continuite-pedagogique-quelques-propositions/

Yes, you will still have the right to grant funding.

No. The university libraries are closed until further notice. However, they have all introduced arrangements for online access to documents. All the information is on the university libraries page

No. All sports facilities are closed. The French Federation of University Sport is also cancelling all sporting events until further notice. However, the sports department at Université Paris-Saclay​ will shortly be launching a Youtube channel so you can continue to exercise during the lockdown period.

DOCTORAL STUDENTS

Any decisions or action taken on whether to stay or leave should be reported to your host institution (laboratory, company, etc.) and to your doctoral school. We ask you to copy in the Direction des Relations Internationales et Européennes (DRIE) at Université Paris-Saclay​ at outgoing.international@universite-paris-saclay.fr.

Accurate, up-to-date information is available on our website..

Please note that while the President has announced that there should be no obstacle to repatriations, the procedures are different from country to country. Normally, doctoral students should first check for themselves whether they can find a flight and/or contact their embassies, making sure to check the lockdown arrangements in their country. A phone number is available to assist you: +33(0)611739978

Note: all visas are being extended by 3 months.

Note: one-off financial assistance may be available in some cases; please see the website for information.

 

National measures have been taken to ensure that students with a room in a Crous hall of residence who go home for the duration of the lockdown period can come back to it on their return and will not need to pay rent during their absence. More generally, it is not advisable to stay on your own in a university room during the period of lockdown and where possible, you should return to your family home. If you can't go home, please tell Crous or Science Accueil or the organisation that manages the hall of residence. Please note that owing to the coronavirus pandemic, the dates for applying for university accommodation for academic year 2020-2021 have changed. Preferences can be submitted between 5 May and 23 June.

https://trouverunlogement.lescrous.fr

Doctoral students and their supervisors are receiving information directly from the crisis unit via email from cellule-crise.preisdence@universite-paris-saclay.fr and the official information on coronavirus is also available on our website. At the request of the crisis unit, we are also relaying the information messages we receive from the unit via Adum and the other distribution lists for the doctoral college.

A special workspace has been created on SLACK for doctoral students and supervisors so you can ask questions. Log on to get information, ask questions and talk to other doctoral students.

Go to Slack

All thesis defences that were supposed to take place in France and had already been authorised for viva dates up until the end of March will need to be postponed, as will those scheduled for April. Postponement of these vivas to a later date should be announced now, even if no new date can yet be set. Doctoral students who request it will be issued with a certificate of postponement of their thesis defence due to the coronavirus pandemic. The official decision to require a postponement will depend on national measures in respect of the health emergency.

Yes, these should also be postponed and doctoral students who request it will be issued with a certificate of postponement of their thesis defence due to the coronavirus pandemic. The official decision to require a postponement will depend on national measures in respect of the health emergency.

In principle, the decisions already made will still be valid, even if the thesis defence date is postponed, provided that the change of date is the only change anticipated (no change in the composition of the panel, examiners, etc.). Please note that when it becomes possible to schedule thesis defences once again, the 15-day period for publicising the defence will need to be observed. Panel and examiner appointments and thesis defence authorisations therefore do not need to be renewed. A form will still need to be submitted to postpone the viva, to be signed by the director of the doctoral school, to minimise subsequent errors on degree certificates or www.theses.fr.

In the case of international joint supervision of a thesis under a joint supervision agreement which states that the thesis is to be defended abroad, the arrangements made by the university in the partner foreign country for vivas via videoconference will apply.

Yes, but for different reasons.

Higher education is now overseen by a academic regional rector for higher education (i.e. for Ile-de-France and no longer for Versailles).

We still do not have the signature of this academic regional rector, so production of degree certificates has been suspended throughout France since 1 January quite apart from the current situation.

While we cannot schedule thesis defences during the period of lockdown, we can, however, designate examiners and you can send them your manuscript for review. Your thesis or dissertation for accreditation to supervise research should not be distributed in hard copy, to prevent the risks of contamination and spread of the virus. Your documents MUST be sent electronically. Please note: Before you send a doctoral thesis by post or by any other means, you need to make the first legal deposit, which protects your copyright and can be done online. Library appointments for the first and second legal deposit are continuing for the time being.

INTERNATIONAL

Following the address of the French President on June 14th and the statement issued by the MEAE (Ministry of Europe and International Affairs) and the  French Home Office (Ministère de l’Intérieur), mobility within the European Area1 is now allowed. Both incoming and outgoing students can perform internships again. The University is once again welcoming students from the Eropean area.

1. Countries member of the EU, including Andorra, Iceland, Liechtenstein, Monaco, Norway, Saint-Marin, Switzerland and Vatican

Students

As soon as possible, contact the diplomatic and consular services in the country where you are staying. To make this easier, we strongly recommend that all French students register via the ARIANE application to put them in touch with consulates and receive relevant information; all the information on how to do this is available on the website of the French Ministry for Europe and Foreign Affairs at https://pastel.diplomatie.gouv.fr/fildariane/dyn/public/login.html

You should report any intention or plans to leave early to your host organisation (university international relations service, laboratory, company, etc.) and your programme manager at Université Paris-Saclay​ (head of year for Licence students, programme lead for students in M1 or specialisation lead in M2) and your constituent institution’s international relations officer (https://www.universite-paris-saclay.fr/formation/mobilite-international…). We ask you to copy in the Direction des Relations Internationales et Européennes (DRIE) at Université Paris-Saclay​ at outgoing.international@universite-paris-saclay.fr

Discontinuing studies or a placement abroad due to this force majeure situation will result in exceptional measures with no repercussions for the assessment of studies and/or placements. Additional information will be provided by your programme managers and constituent institutions. Let your programme managers and the international relations contact for your constituent institution know what steps your host institutions are planning to take.

Yes. The student will need to contact their programme manager and the international relations contact (for their constituent institution) with an explanation of the teaching arrangements in the partner institution. The partner university will be contacted to discuss how to sign off on the course, depending on the scheduled course programme.

The Erasmus+ programme, the Ile-de-France Regional Authority and Université Paris-Saclay are introducing schemes to cover the cost of returning early. Such assistance may be granted on request, with supporting evidence. For this, please send the following documents:

  • a copy of the placement agreement/acceptance letter from the host university (or the mobility agreement for students on the Erasmus+ scheme)
  • a copy of the ticket(s) (plane, train, etc.) for your return to your home in France
  • provide a brief written summary of the situation (dates and location of the period abroad, planned return date and actual return date).
  • a copy of the documents showing any additional costs (e.g. requirement to pay rent abroad for several months even if the student has left)

All attached to a single email to outgoing.international@universite-paris-saclay.fr

We are here to help and support you in these extraordinary circumstances. We encourage you to contact your constituent institution and your programme manager to find out about the range of support measures the University has put in place. You can contact us with any questions at incoming-exchange.international@universite-paris-saclay.fr

Dedicated phone hotline: International Relations Hotline: +33 6 11 73 99 78

You can also contact the “Nightline Paris” hotline, which is run by students for students (from 9.00 p.m. to 2.30 a.m.).

Students abroad are entitled to flexibility in their study arrangements. Where relevant, they may be able to follow the partner institution’s classes remotely, supplementing them with classes in their faculty, department or constituent institution or they may be entitled to customised assessment measures. As every individual’s situation is different, you should contact your programme manager and the international relations officer for your constituent institution or institute

You will be informed when the lockdown measures are lifted. The situation is changing daily and it is impossible to give you a clear answer for the moment.

Yes. It all depends on the course programme covered by the agreement and the classes you have already taken. Please contact your programme manager and your international relations officer in your constituent institution, who will work with the partner institution to decide on the arrangements for your graduation.

It all depends on the number of classes that have been delivered by French teaching staff on site. If there were still some classes ahead, virtual teaching solutions may be set up. The Université Paris-Saclay​ programme manager will establish the arrangements for recognition of learning in light of this information, working closely with the teaching manager for your institution.

If the health situation in your country or home town allows you to continue your work placement, there is no reason to cancel it.

You should first speak to your programme manager and/or your placement tutor at the university, in the constituent institution, school or technical studies institute (IUT), to ascertain the arrangements for signing off on your placement and possible adjustments.

The grant will be paid until you return (especially if it is impossible for you to go home because transport links are not operating).

The University may be able to help with the costs of returning early (in the form of reimbursement for some of the expenses incurred, such as an economy class plane ticket), on request and subject to provision of receipts.

Discontinuing studies or a work placement abroad due to this force majeure situation will result in exceptional measures with no repercussions for the assessment of studies and/or placements. Additional information will be provided by your programme managers and constituent institutions. Tell your programme managers what measures your host institutions are proposing.

Any resumption of periods abroad will be approved based on the length of the crisis, the measures adopted by the host institution and the arrangements for continuing your course.

Don’t feel you are alone, get in touch and for any health-related questions, including emotional support:

 

 

You need to make a decision very quickly, though, and look at the transport options (air or rail) that are still available. You need to tell your contacts at your constituent institution and in particular the international relations officer that you are leaving. Please let them know the date and time of your departure and how you are travelling. Please let them know once you have arrived home. Keep your transport documents as your home university might introduce refund arrangements.

Yes, of course. Please let your contact for your constituent institution know and tell them where you are currently living (university hall of residence, flatshare, staying with friends, etc.); give them your mobile phone number so you can be contacted quickly if necessary.

Students and doctoral students can email visa.etudiant@universite-paris-saclay.fr with any questions about their period abroad.<779/> General questions can be emailed to incoming-exchange.international@universite-paris-saclay.fr

ACCOMODATION

No.
Halls of residence run by CROUS will continue to remain open for students who are already living there and wish to stay. They must comply with the applicable health advice and the code of conduct for the hall of residence, however. Students who have left their accommodation to go home to their parents for the period of lockdown will pay no rent from 1 April onwards until they return. To arrange this, they will need to register with the Crous that manages their hall of residence.

You can get food shopping delivered to you via the EFIESTER service (www.efiester.com/d/etudiants). Deliveries are made to the halls in the Vallée and Palaiseau districts on Tuesdays and to the halls in Moulon district on Thursdays.

CATERING

Yes. Due to the restrictions on travel and gatherings, catering in any form can no longer be provided in the university restaurants.

Yes, some shops are still open, but the University doesn’t have a list. You can use the yellow pages website to find stores in a particular geographical area. We are making daily updates to the page with the information we are collecting from day to day.

There are still some Foodtrucks at points on the campus. We are keeping the page with the information we know about as up to date as possible.

HEALTH

Access to 15 should be reserved for people with signs of respiratory problems.

 

Anyone else should preferably contact a local general practitioner or the University’s prevention services, by phone or telemedicine.

 

If you are showing signs of infection (fever or feeling feverish, coughing, difficulty breathing):

  • avoid all contact with family and friends
  • only go out if strictly necessary.

Always follow the hygiene measures and tips for prevention carefully, don't feel you are alone, get in touch and for any health-related questions, including emotional support:

 

The most common symptoms are fever or feeling feverish, coughing, difficulty breathing and feeling unusually tired.

In any event, don’t feel you are alone, get in touch and for any health-related questions, including emotional support:

If you can access the Internet, the yellow pages site gives this information. There is also a site for duty pharmacies at https://pharmaciedegarde.co/, where you can search by area.

Il existe également un site https://pharmaciedegarde.co/ qui permet une recherche par secteur.

In any event, don’t feel you are alone, get in touch and for any health-related questions, including emotional support:

  •  

No. 

You can contact them by email with any questions:

Follow the lockdown instructions carefully:

  • Wash your hands regularly with soap or hand sanitiser
  • Cough and sneeze into your elbow
  • You are advised to take your temperature as soon as you get any ENT symptoms
  • Use tissues
  • Don’t shake hands and as far as possible, stay at least 1 metre away from other people

A mask is only useful if you are in prolonged close contact with someone who is ill. For any questions on the virus or your health if you are ill yourself:

TRANSPORT

Bus and train services are operating. You need to wear a mask in public transport. More information is available here: https://www.transdev-idf.com/réseau-bus-les-cars-d-orsay/006
and here: http://www.albatrans.net/

No, all the university campuses are closed until further notice.

OTHER

The exceptional travel certificate can be found on the government’s website

Yes, but only for essential purposes. You will need an exceptional travel certificate, which you will find on the government’s website.

Essential purposes:

  • Journeys from home to your place of work, where this is essential for your occupational activity and you cannot work from home (with a permanent certificate) or business trips that could not be postponed. This arrangement only applies to people who are working, and not to students, so please disregard this option.
  • Trips to purchase essential groceries from authorised establishments (list available on gouvernement.fr);
  • Journeys for health reasons.
  • Journeys for urgent family reasons, to assist vulnerable persons or to look after your own children.
  • Short outings close to your home, for physical exercise on your own (group sports sessions are not permitted) or to walk your dog.

 

National exams and selection tests scheduled up until 5 April have been postponed. They will be rescheduled as soon as possible, depending on how the situation develops. For selection tests scheduled after 5 April, appropriate solutions will be identified based on detailed examination. Candidates will be informed of the arrangements via a dedicated web page.